Program PROM – krótkookresowa wymiana akademicka jest finansowany ze środków Unii Europejskiej w ramach projektu pn. „Krótkookresowa wymiana akademicka sposobem na podniesienie jakości kształcenia w instytucjach szkolnictwa wyższego i nauki” o numerze FERS.01.05-IP.08-0218/23.
The University of the Commission of National Education in Kraków announces that, starting from 19 December 2025, recruitment for the PROM Program – Short-Term Academic Mobility will be open.
The recruitment regulations and required documents are available in the Ordinance of the Vice-Rector for Education and Development: RKR2025Z023
Recruitment Rules and Funding of Mobility
Recruitment for participation in the project is conducted on a rolling basis until the funds allocated to the individual forms of support have been exhausted.
Recruitment and Funding Rules
Below you will find the key information concerning the recruitment process, eligibility criteria and funding rules for mobility activities under the PROM – Short-Term Academic Exchange Programme.
Documents Required for Recruitment
Candidates interested in participating in the project are required to submit the following documents in paper form to the International Cooperation Office of the University of the National Education Commission in Krakow (UKEN):
- A completed and signed application form.
- Confirmation from a foreign academic or research institution that the proposed activity can be carried out.For participation in a conference, summer school or winter school, candidates must provide registration confirmation or an email from the organiser confirming acceptance of their application, including acceptance of a conference presentation or admission to the school, as applicable.
- Doctoral candidates – a short letter of recommendation from their doctoral supervisor confirming that the planned activity is directly related to their doctoral research.
- Students – a certificate issued by the Student Services Centre confirming the student’s average grade for the academic year preceding the recruitment process, together with an opinion from the student’s year tutor.The certificate confirming the average grade is not required from first-year undergraduate students.
- Applicants with fewer opportunities – documentation confirming a disability or other health-related, financial, educational or social difficulties.
- A signed information notice acknowledgement.
Assessment and Selection of Candidates
The International Cooperation Office conducts the formal assessment of applications, verifying in particular whether applicants belong to the target group and whether all required documents have been submitted.
The substantive assessment is carried out by the Qualification Committee (QC) appointed by the Vice-Rector for Education and Development.
The Qualification Committee awards points for:
- motivation to participate in the project;
- the planned programme for developing the applicant’s competences;
- the planned practical application of the competences acquired;
- international activity;
- status as a person with fewer opportunities, where applicable.
Applications that do not achieve at least 60% of the maximum possible score are rejected, regardless of the number of places available in the project. All applications meeting the minimum score threshold are forwarded to the Qualification Committee for further consideration before final approval.
Candidates are informed individually of the recruitment results by email.
Eligibility and Participation Rules
Recruitment is conducted on a rolling basis until the funds allocated to the individual forms of support have been exhausted. The deadline for the first recruitment round is 16 January 2026.
Under this call, each candidate may apply for one mobility to a selected foreign institution.
Mobility activities may take place once the candidate has received confirmation of selection, subject to compliance with the applicable international mobility procedures of the University of the National Education Commission in Krakow. All mobility activities must be completed by 30 September 2026 at the latest.
Mobility Funding Rules
Each participant selected for the project receives funding on the basis of a signed Project Participation Agreement. The funding may cover:
- travel costs;
- subsistence costs;
- a scholarship;
- conference registration fees and participation fees for summer schools, winter schools, courses and similar activities, where applicable.
Detailed information on the applicable rates is available in the following documents:
Travel costs, subsistence costs and scholarships are settled on a lump-sum basis and paid directly into the participant’s bank account.
Conference registration fees and fees for participation in schools, courses and similar activities are reimbursed as actual costs, on the basis of an invoice issued either to the University of the National Education Commission in Krakow or to the participant, with an additional note identifying the participant to whom the cost relates.
Participants pay the relevant participation fees themselves. Reimbursement is made after the mobility settlement documents have been submitted and the documentation has been approved by the International Cooperation Office.
Planned Number of Participants
The PROM project initially planned to support 130 participants, including 67 women and 63 men.
Outgoing Participants
- 6 students – 5-day mobilities to Group I countries;
- 10 students – 5-day mobilities to the United Kingdom;
- 40 students – 5-day mobilities to Group II countries;
- 27 doctoral candidates – 7-day mobilities to Group II countries;
- 3 doctoral candidates – 10-day mobilities to Group III countries;
- 12 academic staff members – 10-day mobilities to Group II countries;
- 10 academic staff members – 10-day mobilities to Group III countries;
- 10 academic staff members – 10-day mobilities to Group IV countries.
Incoming Participants
- 6 doctoral candidates from Group I countries – 7-day mobilities;
- 6 academic staff members from Group I countries – 5-day mobilities.
Further information about the selection process is available on the project website:
Contact
For detailed information about the PROM project, please contact:
Magdalena Kowalczyk
International Cooperation Office
University of the National Education Commission in Krakow
Email: magdalena.kowalczyk@uken.krakow.pl
Tel.: +48 12 662 60 44
